About the Client
Our client is one of Florida’s leading hospital networks, operating over 40 locations with a workforce exceeding 100,000 employees and 6,000+ physician partners.
Challenges Faced
The hospital was facing significant challenges with tracking and managing its high-value medical equipment and supplies:
- Asset Misplacement: Expensive equipment like oxygen meters and X-ray machines were frequently misplaced or lost, often ending up in trash bins, storage cabinets, or transferred with patients to other facilities.
- Crash Cart Management: Crash carts were difficult to track in real time. Additionally, expired medicines were often missed, risking patient safety and regulatory compliance.
- Manual Refill Process: Refilling crash carts and operation theater supplies was a tedious, time-consuming manual process. It took an average of two hours per cart to document leftover medications, check expiration dates and lot numbers, and restock accordingly.
Our Solution
We delivered a comprehensive asset and medicine tracking system leveraging modern technologies
- Asset Tracking:
Developed using React, Node.js, and MongoDB, our solution integrates with ultra-low-power IoT devices to enable real-time tracking of medical equipment throughout the hospital. These devices offer a 3-year battery life and maintain a complete tracking history of each asset with minimal maintenance. Developed using micro service architecture, Our solution is highly scalable, can be deployed on cloud or on prem, high performance solution. - Medicine Scanning:
We implemented an AI-powered image recognition system that uses iPads to scan medicine labels. The system accurately extracts the medicine name, lot number, and expiration date from a wide variety of label formats, fonts, and layouts. This eliminated the need for manual recording.
Results Achieved
- Real-Time Visibility: The hospital gained complete visibility into the location and movement history of critical assets, significantly reducing equipment loss.
- Crash Cart Optimization: Expired medicines are now automatically identified and replaced, and crash carts are monitored in real-time.
- 300% Productivity Boost: Staff efficiency increased dramatically, with the scanning solution reducing refill time and eliminating manual data entry.
- Process Automation: What once took hours is now completed in minutes, freeing up valuable staff time and reducing human error.
- Comprehensive Reporting: Custom reports on asset movement, medicine expiry trends, and inventory usage help in better planning and compliance.
By automating asset and medication tracking, our solution not only saved the hospital millions of dollars in equipment and labor costs but also ensured safer, faster, and more efficient patient care
